I’ve got mail! Bob is asking when I can meet with him and Peter. Strange. He usually Slacks me. Then I see Peter on the “CC” list. Everything is a meeting for Peter. When he wants to share some news, he calls a meeting. When he wants to discuss something, he calls a meeting. When he wants to make decisions, he calls a meeting. How annoying! I don’t understand why Peter doesn’t get that we don’t need to meet for everything. There are better ways to communicate than booking time on people’s calendars and dragging them into video calls.
I decided to send Bob a message on Slack: “Hi Bob, this meeting with Peter, what’s it about? Can that be done asynchronously?”
Bob replied: “Oh, Peter was excited about a piece of news. He thinks you should hear it as well, hence the meeting request.”
Bob knows that sharing information doesn’t need a meeting. I wonder why he didn’t tell Peter that. Granted, Peter is more senior than Bob and I. But then, I am never shy about telling senior management what’s what, so I reply to the email and ask Bob and Peter why they want the meeting. I’m prepared to tell Peter that sharing information can be done asynchronously.
Turns out, Peter is very open to trying new things.
Peter: “Alright, I’ll give it a try, Wendy. But what if I want to share the news with the whole team? Still no meeting?”
Me (Wendy): “Let me set up a private channel for you and everyone on the team. You can share news with us whenever you like. Just promise me you won’t spam us. 😉 ”
One meeting request diverted! Potentially eliminated a big team meeting as well! Whew!
With this victory, I’m now on a hunt to see what other meetings we can eliminate from our calendars. Stay tuned for what we tackle next!
In the meantime, you can see all the articles I’ve written on the subject on meetings.
Read the rest of Wendy’s story here:
- Part 2: What meetings can we get rid of? Aren’t there better ways to do things?
- Part 3: What other meetings can we remove? What else can we cut from our calendars?
- Part 4: Replacing meetings to gain more time on your calendar to be productive
- Part 5: How to recognize different meeting types to increase your productivity?
- Part 6: Evolve your meetings beyond agendas and action items to achieve better outcomes
- Part 7: Facilitate Your Remote Control to Improve Your Meetings and Collaborations
- Part 8: Saying No to FOMO – How to treat meetings with intentionality
- Part 9: Why meeting agenda is passé, and what you can do to improve them
- Part 10: Invest in the art of meeting invitations to have better meetings
- Part 11: Remote Facilitation Magic: Things to do before a meeting to have better meetings
- Part 12: How to easily set the stage for more successful meetings
- Part 13: Want to be a meeting host? Up-level your facilitation skills
- Part 14: Do you want to liberate your meetings from staid agendas?
- Part 15: Want to know how to stand out from the typical meetings? Change the way you end!
- Part 16: Successful meeting cultures: why you don’t want to break the psychological safety barrier
- Part 17: How to recognize the signs of lack of psychological safety in your teams
- Part 18: Want to have better meetings? Start practicing psychological safety
- Part 19: How to CLEARly have psychological safety at meetings