Bob: “Now that we’re done with the middle – or actual heart – of the meeting, when we finish all the agenda items, it’s time to end the meeting. This is where we reflect on our work, celebrate it, and translate it into actions after the meeting.”
Me (Wendy): “Yes, and it’s not just action items at this point. Like at the beginning of the meeting, we need to align everyone once again at the end so everyone is on the same page when they leave the meeting. As a facilitator, ideally, we have a summary of all the agenda items we covered. We can quickly ask people to give a thumbs up if they agree with the summary or a thumbs down. We can then ask those who gave a thumbs down what doesn’t align with their understanding of the summary.”
Bob: “I like that! I want to caution us that even after the meeting ends, facilitation doesn’t end. I don’t mean getting a project manager to chase after the action items. But again, it’s now back to asynchronous work, and I think we already talk about how to facilitate those.”
Me: “That’s right. But before the meeting ends, I would recommend getting quick feedback from people. It can be a quick retrospective or just a few questions to see if we’ve achieved the outcome of the meeting, how people feel about the meeting, and what we can improve next time around. If it’s a decision-making meeting, I would throw in some quick, fun celebration that we made a decision!”
Bob: “ooo, I like celebrations. That’s a good idea! So…. Wendy…. Do you expect Peter to be able to do all that? 😉 “
Me: “Oh! You have a point! We have to train our boss and the other executives! ARGH! But I nominate you, Bob, to tell Peter what we’ve been up to! 😉 “
Bob: “Why do I feel that the psychological safety barrier was broken just now? 😉 ”
In the meantime, you can see all the articles I’ve written on the subject on meetings.
Read the rest of Wendy’s story here:
- Part 1: Do we have to do video calls? Aren’t there better ways to do things?
- Part 2: What meetings can we get rid of? Aren’t there better ways to do things?
- Part 3: What other meetings can we remove? What else can we cut from our calendars?
- Part 4: Replacing meetings to gain more time on your calendar to be productive
- Part 5: How to recognize different meeting types to increase your productivity?
- Part 6: Evolve your meetings beyond agendas and action items to achieve better outcomes
- Part 7: Facilitate Your Remote Control to Improve Your Meetings and Collaborations
- Part 8: Saying No to FOMO – How to treat meetings with intentionality
- Part 9: Why meeting agenda is passé, and what you can do to improve them
- Part 10: Invest in the art of meeting invitations to have better meetings
- Part 11: Remote Facilitation Magic: Things to do before a meeting to have better meetings
- Part 12: How to easily set the stage for more successful meetings
- Part 13: Want to be a meeting host? Up-level your facilitation skills
- Part 14: Do you want to liberate your meetings from staid agendas?
- Part 16: Successful meeting cultures: why you don’t want to break the psychological safety barrier
- Part 17: How to recognize the signs of lack of psychological safety in your teams
- Part 18: Want to have better meetings? Start practicing psychological safety
- Part 19: How to CLEARly have psychological safety at meetings